<chapter id="email"> <chapterinfo> <authorgroup> <author> &Daniel.Naber; </author> <author> &David.Rugge; </author> </authorgroup> </chapterinfo> <!-- Stolen and modified by Phil from the KMail manual --> <!-- TODO: Screenies! --> <title>Getting Started with Email</title> <indexterm><primary>Email</primary><secondary>getting started</secondary></indexterm> <indexterm><primary>&kmail;</primary></indexterm> <para>&tde; features a powerful and easy-to-use email client called &kmail;, which allows you to send, receive, and organize your email quickly and efficiently. Let us look at how to set it up. If you have any problems with this procedure, refer to the full &kmail; manual.</para> <sect1 id="email-information-needed"> <title>Information you will need before you start</title> <para>Many email settings can vary greatly depending on the setup of your system, your ISP's configuration, or your local network setup. You will need to find out some information before you can start setting up your email: <variablelist> <varlistentry> <term>Your email address</term> <listitem><para>This should be provided by your ISP or system administrator.</para></listitem> </varlistentry> <varlistentry> <term>Your username and password for your email account</term> <listitem><para>The username is often the same as the part before the <quote>@</quote> symbol in your email address, but not always: check with your <acronym>ISP</acronym>.</para></listitem> </varlistentry> <varlistentry> <term> <indexterm><primary>Email</primary><secondary>SMTP server</secondary></indexterm> Your outgoing email (<acronym>SMTP</acronym>) server name and details</term> <listitem><para>Again, your ISP should have provided you with this information. If not, you can try the form <systemitem class="systemname">smtp.<replaceable>your-isp-name</replaceable>.com</systemitem>.</para></listitem> </varlistentry> <varlistentry> <term> <indexterm><primary>Email</primary><secondary>IMAP server</secondary></indexterm> <indexterm><primary>Email</primary><secondary>POP3 server</secondary></indexterm> Your incoming email (<acronym>IMAP</acronym> or <acronym>POP</acronym>) server name and details</term> <listitem><para>If you do not have this information to hand, you can try <systemitem class="systemname">imap.<replaceable>your-isp-name</replaceable>.com</systemitem> for <acronym>IMAP</acronym> or <systemitem class="systemname">pop.<replaceable>your-isp-name</replaceable>.com</systemitem> if you use <acronym>POP3</acronym>.</para></listitem> </varlistentry> </variablelist> </para> <para>Once you have that information, you are ready to start setting up &kmail;. Open &kmail; from the <guimenu>TDE</guimenu> menu (you can find it in the <guisubmenu>Internet</guisubmenu> submenu, or use one of the methods described in <xref linkend="programs-launching"/>.) Once &kmail; has opened, select the menu entry <menuchoice><guimenu>Settings</guimenu><guimenuitem>Configure KMail...</guimenuitem> </menuchoice>. The next sections describe how to use the dialog that appears to set up &kmail;.</para> </sect1> <sect1 id="email-setting-your-identity"> <title>Setting your Identity</title> <para> The settings in the <guilabel>Identities</guilabel> page are fairly straightforward. Select the <guilabel>default</guilabel> identity and click <guibutton>Modify...</guibutton>. Fill in the <guilabel>Your name</guilabel> field with your full name (⪚ <userinput>John Doe</userinput>) and, optionally, the <guilabel>Organization</guilabel> field with the appropriate information. </para> <para> Next, fill in the <guilabel>Email address</guilabel> field with your email address (⪚ <userinput>john@example.net</userinput>). </para> <para>That is all for this dialog unless you want to use the more advanced features (cryptography, a signature, &etc;). You can find more information about these features in the full &kmail; manual. Click on the <guibutton>OK</guibutton> button to close this dialog, and move on to the next configuration page...</para> </sect1> <sect1 id="email-setting-up-your-account"> <title>Setting up your Account</title> <para>Click on the <guilabel>Network</guilabel> icon to move to the network configuration page. It contains the settings that tell &kmail; how to send and receive your email messages. You will see two tabs on the right-hand side: <guilabel>Sending</guilabel> and <guilabel>Receiving</guilabel>. You need to set up both, so let us look at them each in turn:</para> <sect2 id="sending-mail"> <title>Sending Messages</title> <indexterm><primary>Email</primary><secondary>sending</secondary></indexterm> <para>The <guilabel>Sending</guilabel> tab provides a list of ways to send messages. The first item in the list is the default way to send messages. Using the <guibutton>Add...</guibutton> button you can choose between two different ways of sending messages: <guilabel>SMTP</guilabel> and <guilabel>Sendmail</guilabel>. &Sendmail; here means a local software installation — this has a reputation of being difficult to set up, so if you do not already have a working &Sendmail; configuration, choose <guilabel>SMTP</guilabel> and fill in the <guilabel>Name</guilabel> field with a descriptive name (⪚ <userinput>My Mail Account</userinput>) and the <guilabel>Host</guilabel> field with the name and domain of your mail server (⪚ <userinput>smtp.provider.com</userinput>). You will probably not need to change the <guilabel>Port</guilabel> setting (the default is <userinput>25</userinput>).</para> <para>A description of the other options can be found in the full &kmail; manual. Click on <guibutton>OK</guibutton> to close this dialog, and then click on the <guilabel>Receiving</guilabel> tab.</para> </sect2> <sect2 id="receiving-mail"> <title>Receiving Messages</title> <para>To set up an account so you can receive mail, press the <guibutton>Add...</guibutton> button in the <guilabel>Receiving</guilabel> tab. You will then be prompted for the type of your email account; most users should select <guilabel>POP3</guilabel> or <guilabel>IMAP</guilabel>. If you wish to use a different system, consult the &kmail; manual.</para> <para>You will then be presented with the <guilabel>Add account</guilabel> window. First, fill in the <guilabel>Name</guilabel> field to name your account. You can choose any name you like. <guilabel>Login</guilabel>, <guilabel>Password</guilabel>, and <guilabel>Host</guilabel> should be filled in with the information you gathered earlier. You should not usually need to change the <guilabel>Port</guilabel> setting.</para> <para>You are now ready to send and receive mail. For <acronym>IMAP</acronym>, just open your folders in the folder tree in &kmail;'s main window. &kmail; then connects to your server and displays the messages it finds. For POP3 use <menuchoice><guimenu>File</guimenu><guimenuitem>Check Mail</guimenuitem></menuchoice>.</para> </sect2> </sect1> <sect1 id="email-testing-your-setup"> <title>Testing your Setup</title> <indexterm><primary>Email</primary><secondary>testing</secondary></indexterm> <para>First, you should send yourself a message to test your configuration. To send a message, either hit <keycombo action="simul">&Ctrl;<keycap>N</keycap></keycombo>, select the <guiicon>New Message</guiicon> icon or select the <menuchoice><guimenu>Message</guimenu><guimenuitem>New Message...</guimenuitem></menuchoice> menu item. The composer window will appear. Fill in the <guilabel>To:</guilabel> field with your email address and type something in the <guilabel>Subject</guilabel> field. Send the message by selecting <menuchoice><guimenu>Message</guimenu> <guimenuitem>Send</guimenuitem> </menuchoice>.</para> <para>To check your email, select <menuchoice><guimenu>File</guimenu><guimenuitem>Check Mail</guimenuitem></menuchoice>. In the lower-right corner of the main window, a progress bar will indicate how many messages are being downloaded. If you receive the message you just sent, then congratulations! If, however, you receive any error messages while testing your setup, make sure that your network connection is working and recheck your settings at <menuchoice><guimenu>Settings</guimenu> <guimenuitem>Configure &kmail;...</guimenuitem></menuchoice>.</para> <!-- Add links to "further reading" here --> <itemizedlist> <title>Related Information</title> <listitem><para>The &kmail; Handbook has full descriptions of advanced email settings and so on. You can read it in the &khelpcenter; or by entering <userinput>help:/kmail</userinput> in &konqueror;'s <guilabel>Location</guilabel> bar.</para> </listitem> <listitem><para>The &kmail; website at <ulink url="http://kmail.kde.org">http://kmail.kde.org</ulink> contains latest news, tips and tricks, and plenty more.</para> </listitem> </itemizedlist> </sect1> </chapter> <!-- Keep this comment at the end of the file Local variables: mode: xml sgml-omittag:nil sgml-shorttag:nil sgml-namecase-general:nil sgml-general-insert-case:lower sgml-minimize-attributes:nil sgml-always-quote-attributes:t sgml-indent-step:0 sgml-indent-data:true sgml-parent-document:("index.docbook" "book" "chapter") sgml-exposed-tags:nil sgml-local-catalogs:nil sgml-local-ecat-files:nil End: -->