path: root/doc/kspread/format.docbook

<chapter id="formatspread">
<chapterinfo>
<authorgroup>
<author>
<firstname>Pamela</firstname>
<surname>Robert</surname>
<affiliation>
<address><email>[email protected]</email></address>
</affiliation>
</author>
<author>
<firstname>Raphael</firstname>
<surname>Langerhorst</surname>
<affiliation>
<address><email>[email protected]</email></address>
</affiliation>
</author>
<author>
<firstname>Anne-Marie</firstname>
<surname>Mahfouf</surname>
<affiliation>
<address><email>[email protected]</email></address>
</affiliation>
</author>
<!-- TRANS:ROLES_OF_TRANSLATORS -->
</authorgroup>
</chapterinfo> 
<title>Spreadsheet Formatting</title>

<sect1 id="formatcells">
<!--<title>Fonts, Text, Borders and Colors</title>-->
<title>Cell Format</title>
<para>To change the format and appearance of selected cell(s), row(s) or column(s) use
the <guimenuitem>Cell Format...</guimenuitem> option from the <guimenu>Format
</guimenu> menu or from the <mousebutton>right</mousebutton> mouse button popup
menu.</para>
<para>
<mediaobject>
<imageobject>
<imagedata fileref="cellformat0.png" format="PNG"/>
</imageobject>
<textobject>
<phrase>Right mouse button context menu.</phrase>
</textobject>
</mediaobject>
</para>
<para>This will bring up the <guilabel>Cell Format</guilabel> dialog box
which has several tabbed pages:</para>
<sect2 id="formatdata">
<!-- beginning of annma writing -->
<title>Data Formats and Representation</title>
<para>
<mediaobject>
<imageobject>
<imagedata fileref="cellformat1.png" format="PNG"/>
</imageobject>
<textobject>
<phrase><guilabel>Data Format</guilabel> page.</phrase>
</textobject>
</mediaobject>
</para>
<para>The <guilabel>Data Format</guilabel> page of the <guilabel>Cell Format</guilabel> dialog box 
lets you control how the values of cells are displayed.</para>
<para>The top part of this page lets you select the format to be used when 
displaying numeric values, dates or times. A <guilabel>Preview</guilabel> pane
allows you to see the effect of the new format.
</para>
<para>You can set the same data format for a row or a column by selecting the
row or column and calling the <guilabel>Cell Format</guilabel> dialog with the &RMB;.</para>
<note><para>You can increase the precision decimal for any number in <guilabel>Generic</guilabel>,
<guilabel>Number</guilabel>, <guilabel>Percent</guilabel>, <guilabel>Money</guilabel> or 
<guilabel>Scientific</guilabel> formats using the <guiicon>Increase decimal
precision</guiicon> icon in the <guilabel>Format</guilabel> toolbar: <inlinemediaobject><imageobject>
<imagedata fileref="increasedecimal.png" format="PNG"/>
</imageobject></inlinemediaobject></para>
<para>You can decrease the precision decimal for any number in <guilabel>Generic</guilabel>, 
<guilabel>Number</guilabel>, <guilabel>Percent</guilabel>, <guilabel>Money</guilabel> or 
<guilabel>Scientific</guilabel> formats using the <guiicon>Decrease decimal precision</guiicon> icon
in the <guilabel>Format</guilabel> toolbar: <inlinemediaobject><imageobject>
<imagedata fileref="decreasedecimal.png" format="PNG"/>
</imageobject></inlinemediaobject></para>
</note>
<variablelist>
<varlistentry>
<term><guilabel>Generic</guilabel></term>
<listitem><para>This is the default format and &kspread; autodetects the
actual
data type depending on the current cell data. By default, &kspread; right
justifies numbers, dates and times within a cell and left justifies anything
else.</para>
<para>If the <guilabel>Generic</guilabel> format does not suit you, you can change to a specific
format among the choices below.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Number</guilabel></term>
<listitem><para>The number notation uses the notation you globally choose in
&kcontrolcenter; in <menuchoice><guimenu>Regional &amp;
Accessibility</guimenu><guisubmenu>Country/Region &amp; Language</guisubmenu><guimenuitem>Numbers</guimenuitem></menuchoice>.
Numbers are right justified by default.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Percent</guilabel></term>
<listitem><para>When you have a number in the current cell and you switch the
cell format from <guilabel>Generic</guilabel> to <guilabel>Percent</guilabel>, the current cell number will be multiplied
by 100%.</para>
<para>For example if you enter 2 and set the cell format to <guilabel>Percent</guilabel>, the number
will then be 200 %. Switching back to <guilabel>Generic</guilabel> cell format will bring it back to
2.</para>
<para>You can also use the <guiicon>Percent</guiicon> icon in the <guilabel>Format</guilabel>
Toolbar: <inlinemediaobject><imageobject>
<imagedata fileref="percent.png" format="PNG"/>
</imageobject></inlinemediaobject></para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Money</guilabel></term>
<listitem><para>The <guilabel>Money</guilabel> format converts your number into money notation using
the settings globally fixed in &kcontrolcenter; in <menuchoice><guimenu>Regional
&amp; Accessibility</guimenu><guisubmenu>Country/Region &amp; Language</guisubmenu><guimenuitem>Money</guimenuitem></menuchoice>. The
currency symbol will be displayed and the precision will be the one set in
&kcontrolcenter;.</para>
<para>You can also use the <guiicon>Currency</guiicon> icon in the <guilabel>Format</guilabel> toolbar to set the
cell formatting to look like your current currency:
<inlinemediaobject><imageobject>
<imagedata fileref="currency.png" format="PNG"/>
</imageobject></inlinemediaobject></para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Scientific</guilabel></term>
<listitem><para>The <guilabel>Scientific</guilabel> format changes your number using the scientific
notation. For example, 0.0012 will be changed to 1.2E-03. Going back using
<guilabel>Generic</guilabel> cell format will display 0.0012 again. The <guilabel>Generic</guilabel> cell data format does
not keep scientific notation so if you want this notation, you have to specify
it using this menu item.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Fraction</guilabel></term>
<listitem><para>The <guilabel>Fraction</guilabel> format changes your number into a fraction. For
example, 0.1 can be changed to 1/8, 2/16, 1/10, &etc;. You define the type of
fraction by choosing it in the field on the right. If the exact fraction is not
possible in the fraction mode you choose, the nearest closest match is chosen. 
For example: when we have 1.5 as number, we choose <guilabel>Fraction</guilabel>
and <guilabel>Sixteenths 1/16</guilabel> the text displayed into cell is "1
8/16" which is an exact fraction. If you have 1.4 as number in your cell and you
choose <guilabel>Fraction</guilabel> and <guilabel>Sixteenths 1/16</guilabel>
then the cell will display "1 6/16" which is the nearest closest Sixteenth
fraction.</para>
</listitem><!--TODO formatting of numbers?-->
</varlistentry>
<varlistentry>
<term><guilabel>Date format</guilabel></term>
<listitem><para>To enter a date, you should enter it in one of the formats set
in &kcontrolcenter; in <menuchoice><guimenu>Regional &amp;
Accessibility</guimenu><guisubmenu>Country/Region &amp; Language</guisubmenu><guimenuitem>Time &amp;
Dates</guimenuitem></menuchoice>. There are two formats set here: the date format
and the short date format.</para>
<para>A random natural number NN will be transformed in the date from 30st
December 1899 (which is 0) with the number of days NN added. For example if you
have a cell with 100 and you choose <guilabel>Date format</guilabel>, "1900-04-09" will be
displayed in the cell which is 100 days after 30st December 1899. This starting
date is two days early as it was a bug in Lotus 123 and then it stayed that way
in Excel in order to keep compatibility. Few people will need to calculate from
1st January 1900 anyway and adding 9 days to 1st November 2000 for example will
give you 10th November 2000 so all normal calculations on dates are
correct.</para>
<note><para>When a cell is in the <guilabel>Date format</guilabel>, you can drag this cell down as
you do with numbers and the next cells will also get
dates, each date being increased by one day.</para></note><!--TODO explain that
better-->
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Time format</guilabel></term>
<listitem><para>This formats your cell content as a time. To enter a time, you
should enter it in the <guilabel>Time format</guilabel> set in &kcontrolcenter;
in <menuchoice><guimenu>Regional &amp; Accessibility</guimenu><guisubmenu>Country/Region &amp; 
Language</guisubmenu><guimenuitem>Time
&amp; Dates</guimenuitem></menuchoice>. In the <guilabel>Cell Format</guilabel>
dialog box you can set how the time should be displayed by choosing one of the
available time format options. The default format is the system format set in
&kcontrolcenter;. When the number in the cell does not make sense as a time,
&kspread; will display 00:00 in the global format you have in
&kcontrolcenter;.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Text</guilabel></term>
<listitem><para>This formats your cell content as text. This can be useful if
you want a number treated as text instead as a number, for example for a ZIP
code. Setting a number as text format will left justify it. When numbers are
formatted as text, they cannot be used in calculations or formulas. It also
change the way the cell is justified.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Custom</guilabel></term>
<listitem><para>Does not work yet. To be enabled in the next release.</para>
</listitem>
</varlistentry>
</variablelist>

<para>The lower part of the <guilabel>Data Format</guilabel> page lets you add 
a <guilabel>Prefix:</guilabel> such as a $ symbol at the start of each item or 
a <guilabel>Postfix:</guilabel> such as $HK to the end. You can also control 
how many digits are displayed after the decimal point for numeric values, 
whether positive values are displayed with a leading + sign and whether 
negative values are shown in red.
</para>
</sect2> <!--end of annma writing -->

<sect2 id="formattext">
<title>Fonts and Text Settings</title>
<para>
<mediaobject>
<imageobject>
<imagedata fileref="cellformat2.png" format="PNG"/>
</imageobject>
<textobject>
<phrase>Font page.</phrase>
</textobject>
</mediaobject>
</para>
<para>The <guilabel>Font</guilabel> page lets you select the font family, <guilabel>Style:</guilabel>,
<guilabel>Size:</guilabel>,  <guilabel>Weight:</guilabel>
and <guilabel>Color:</guilabel> for the current cell, including some additional options like
underlined or striked out text.
The lower part of the page gives a <guilabel>Preview</guilabel> of the selected text format.</para>
<para>The default font is set for all cells in the
<menuchoice><guimenu>Format</guimenu><guimenuitem>Style
Manager</guimenuitem></menuchoice> menu with the currently used style.</para>
<!--annma-->
<variablelist>
<!--varlistentry>
<term><guilabel>Family List box</guilabel></term>
<listitem><para>Allows you to choose a new font family.</para>
</listitem>
</varlistentry-->
<varlistentry>
<term><guilabel>Style:</guilabel></term>
<listitem><para>Choose the style for your font for the currently selected cells.
When you select several cells with different styles, the displayed style is set
to <guilabel>Varying (No Change)</guilabel> and leaving it that way will keep
all your current style settings for each cell. Changing to
<guilabel>Roman</guilabel> for example will change all the selected cells style
text to <guilabel>Roman</guilabel>.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Size:</guilabel></term>
<listitem><para>Choose the size for your font for the currently selected cells.
When you select several cells with different sizes, the displayed size is set to
<guilabel> </guilabel> (no number written) and leaving it that way will keep all
your current size settings for each cell. Changing to <guilabel>14</guilabel>
for example will change all the selected cells font size to
<guilabel>14</guilabel>.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Weight:</guilabel></term>
<listitem><para>Choose the weight for your font for the currently selected
cells. When you select several cells with different font weight, the displayed
weight is set to <guilabel>Varying (No Change)</guilabel> and leaving it that
way will keep all your current weight settings for each cell. Changing to
<guilabel>Bold</guilabel> for example will change all the selected cells font
weight to <guilabel>Bold</guilabel>.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Color:</guilabel></term>
<listitem><para>Choose the color for the currently selected cells' text.
Clicking on the color bar will bring you the standard TDE <guilabel>Select Color</guilabel> dialog
where you will be able to choose the new color. </para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Underline</guilabel></term>
<listitem><para>Underlines the currently selected cells' text if checked. This
is
not checked per default.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Strike out</guilabel></term>
<listitem><para>This will strike out the currently selected cells'  text if this
is checked. This is not checked per default.</para>
</listitem>
</varlistentry>
</variablelist>
<!--end of annma-->
</sect2>

<sect2 id="formatposition">
<title>Text Position and Rotation</title>
<para>
<mediaobject>
<imageobject>
<imagedata fileref="cellformat3.png" format="PNG"/>
</imageobject>
<textobject>
<phrase>Position page.</phrase>
</textobject>
</mediaobject>
</para>
<para>From the <guilabel>Position</guilabel> page you can control the position 
of text within a cell by making suitable selections in the <guilabel>Horizontal
</guilabel> and <guilabel>Vertical</guilabel> areas or by setting the 
<guilabel>Indent</guilabel> value. You can also choose to have the text 
appear vertically rather than horizontally, or even at an angle.</para>

<variablelist>
<varlistentry>
<term><guilabel>Horizontal</guilabel></term>
<listitem><para>Set the content position horizontally in the cell. 
<guilabel>Standard</guilabel> is default and is set from the data format you choose. 
<guilabel>Left</guilabel> means the content will be displayed on the left of the cell.
<guilabel>Center</guilabel> means the content will be in the center horizontally in the cell.
<guilabel>Right</guilabel> means the content of the cell will be displayed on the right of the
cell.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Vertical</guilabel></term>
<listitem><para>Set the content position vertically in the cell. 
<guilabel>Top</guilabel> means the content will be displayed on top of the cell.
<guilabel>Middle</guilabel> means the content will be in the middle vertically in the cell.
<guilabel>Bottom</guilabel> means the content of the cell will be displayed at the bottom of the
cell.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Text Option</guilabel></term>
<listitem><para>This is only available when the rotation is 0°. 
<guilabel>Wrap text</guilabel> wraps the text so it fits in the previous cell size. If this is not
checked, the text will stay on one line.</para>
<para><guilabel>Vertical text</guilabel> puts your text vertically.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Rotation</guilabel></term>
<listitem><para>Your text will appear oriented in the angle you set here.
Positive values will move it counter-clockwise and negative values will move it
clockwise.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Merge Cells</guilabel></term>
<listitem><para>When checked, this has the same effect
as <menuchoice><guimenu>Data</guimenu><guimenuitem>Merge
Cells</guimenuitem></menuchoice>. You need to have at least two
consecutive cells selected. Those consecutive cells are then merged into a
bigger one.</para>
<para>When a merged cell is selected and when you uncheck this, then all cells
come back to their original size as before the merging. It has the same effect
as <menuchoice><guimenu>Data</guimenu><guimenuitem>Dissociate
Cells</guimenuitem></menuchoice>.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Indent</guilabel></term>
<listitem><para>Set the amount of indent that will be used in the cell when you
choose the <menuchoice><guimenu>Format</guimenu><guimenuitem>Increase
Indent</guimenuitem></menuchoice> or
<menuchoice><guimenu>Format</guimenu><guimenuitem>Decrease
Indent</guimenuitem></menuchoice> menus.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Size of Cell</guilabel></term>
<listitem><para>You set here the size of the cell, either a custom width and
height or choose the default width and height.</para>
</listitem>
</varlistentry>
</variablelist>
</sect2>

<sect2 id="formatborder">
<title>Cell Border</title>
<para>
<mediaobject>
<imageobject>
<imagedata fileref="cellformat4.png" format="PNG"/>
</imageobject>
<textobject>
<phrase>Border page.</phrase>
</textobject>
</mediaobject>
</para>
<para>The <guilabel>Border</guilabel> page lets you set the appearance of the
cell borders. If you have selected more than one cell you can apply different
styles to the borders between the cells and that surrounding the selected area.
</para>
<para>First select the pattern and color from the <guilabel>Pattern</guilabel>
section of the <guilabel>Border</guilabel> page then apply that to
different parts of the border by clicking on the appropriate button in the
<guilabel>Border</guilabel> section, or on one of the <guilabel>Preselect
</guilabel> buttons. The left hand button in the <guilabel>Preselect
</guilabel> section will clear any previously applied border(s). Note that you 
can also add a diagonal strike-through line to the cell(s).</para>
</sect2>
<sect2 id="formatbackground">
<title>Cell Background</title>
<para>
<mediaobject>
<imageobject>
<imagedata fileref="cellformat5.png" format="PNG"/>
</imageobject>
<textobject>
<phrase>Background page.</phrase>
</textobject>
</mediaobject>
</para>
<para>The cell background pattern and color can be selected from the 
<guilabel>Background</guilabel> page.</para>
<para>Simply choose a desired <guilabel>Pattern</guilabel>, then select the pattern 
<guilabel>Color</guilabel> and the <guilabel>Background color</guilabel>.</para>
<para>At the bottom of this page you can see a <guilabel>Preview</guilabel> of the configured
cell background.</para>
</sect2>
<sect2 id="formatprotection">
<title>Cell Protection</title>
<para>
<mediaobject>
<imageobject>
<imagedata fileref="cellformat6.png" format="PNG"/>
</imageobject>
<textobject>
<phrase>Cell protection page.</phrase>
</textobject>
</mediaobject>
</para>
<para>You can change the way the content of a cell is protected in the
<guilabel>Cell Protection</guilabel> page.</para>
<para>All cells are protected by default (that means cell content cannot be
changed) and for the cell protection to be active you also need to protect the
sheet using the <menuchoice><guimenu>Tools</guimenu><guimenuitem>Protect Sheet...</guimenuitem></menuchoice>
menu and to provide a password.
You can also hide the cell formula in order to protect the way you calculate the
formula. This also needs to enable sheet protection to work.
You can hide the cell content with <guilabel>Hide all</guilabel> and again this needs sheet
protection.
You can learn more about all these settings in the <link
linkend="protection">Advanced &kspread; chapter, Protection
section</link>.</para>
<variablelist>
<varlistentry>
<term><guilabel>Hide all</guilabel></term>
<listitem><para>This hides the cell content and works only when the sheet is
protected which means that changing the <guilabel>Hide all</guilabel>
attribute of a cell has no effect unless the sheet is protected. Whether the
cell itself is protected or not does not matter.</para>
<para>
<mediaobject>
<imageobject>
<imagedata fileref="cellformat7.png" format="PNG"/>
</imageobject>
<textobject>
<phrase>Hide all.</phrase>
</textobject>
</mediaobject>
</para>
<para>When <guilabel>Hide all</guilabel> is selected, <guilabel>Protected</guilabel> 
and <guilabel>Hide formula</guilabel> are disabled as when the
sheet is protected <guilabel>Hide all</guilabel> hides the cell content and the
formula and thus masks and protects the cell content.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Protected</guilabel></term>
<listitem><para>If checked, the cell content will be protected. This is
the default behaviour. You need to protect the whole sheet using the
<menuchoice><guimenu>Tools</guimenu><guimenuitem>Protect Sheet...</guimenuitem></menuchoice>
menu for this individual cell protection to work. When a cell is protected, its
content cannot be changed.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Hide formula</guilabel></term>
<listitem><para>When this is checked, the cell is still visible. However,
its contents do not appear in the <guilabel>Formula</guilabel> bar. Hiding formula is only working
for cells that contain formulae so the user cannot view the formula. And the
sheet must be protected for this to work.</para>
</listitem>
</varlistentry>

<varlistentry>
<term><guilabel>Do not print text</guilabel></term>
<listitem><para>If you check <guilabel>Do not print text</guilabel> then the
text in the cell will not be printed. This is unchecked per default which means
that the cell text will always be printed by default.</para>
</listitem>
</varlistentry>
</variablelist>
</sect2>
</sect1>

<sect1 id="conditional">
<title>Conditional Cell Attributes</title>
<para>You can make the appearance of a cell change according to the value it 
contains, useful perhaps if you are using &kspread; to keep track of your 
household expenses and want to highlight any item greater than, say, one 
thousand dollars.</para>
<para>To do this select the cell(s) then choose <guimenuitem>Conditional Cell 
Attributes...</guimenuitem> from the <guimenu>Edit</guimenu> menu. This will 
bring up the <guilabel>Conditional Cell Attributes</guilabel> dialog box where 
you can make the font type and color of a cell change when the value meets 
one or more conditions. Note that the second and third conditions only apply 
if the previous condition(s) are not met.</para>
<para>Use <menuchoice><guisubmenu>Clear</guisubmenu><guimenuitem>Conditional 
Cell Attributes</guimenuitem></menuchoice> from the <guimenu>Edit</guimenu> 
menu to clear any conditional attributes from selected cells.</para>
</sect1>

<sect1 id="cellsize">
<title>Changing Cell Sizes</title>
<para>The <guilabel>Position</guilabel> page in the <guilabel>Cell Format
</guilabel> dialog lets you alter the size of the selected cell(s). Note that 
changing the height of a single cell will change the height for all cells in 
that row, similarly changing the width will affect the entire column.</para>
<para>You can also select the row(s) or column(s) to be changed then select 
<guimenuitem>Resize Row...</guimenuitem> or <guimenuitem>Resize Column...
</guimenuitem> from the <mousebutton>right</mousebutton> mouse button pop up 
menu or from the <menuchoice><guimenu>Format</guimenu><guisubmenu>Row
</guisubmenu></menuchoice> or <menuchoice><guimenu>Format</guimenu><guisubmenu>
Column</guisubmenu></menuchoice> menu.</para>
<para>If you move the mouse cursor so that its tip is over the line between 
two of the row numbers at the left of &kspread;'s window the cursor will 
change to show two parallel lines each with a short arrow headed line coming 
from it. When the cursor is in this state you can hold the <mousebutton>left
</mousebutton> mouse button down and drag the border between the two rows, 
changing the height of the upper row. A similar technique can be used to 
change the width of a column.</para>

<para>To set the row height or column width to the minimum needed to
display the contents, select the whole row or column, and click with the &RMB; 
on the row or column label. In the menu which appears, select
<guimenuitem>Adjust Row</guimenuitem> or <guimenuitem>Adjust
Column</guimenuitem>. The row or column will resize to the minimum
necessary. You can also select a single cell or range of cells, and
click <guimenuitem>Adjust Row &amp; Column</guimenuitem> from either
the &RMB; popup menu or the <guimenu>Format</guimenu> menu.</para>

<para>You can make a number of adjacent rows or columns the same size by 
selecting them then choosing <menuchoice><guimenu>Format</guimenu><guisubmenu>
Row</guisubmenu><guimenuitem>Equalize Row</guimenuitem></menuchoice> or 
<menuchoice><guimenu>Format</guimenu><guisubmenu>Column</guisubmenu>
<guimenuitem>Equalize Column</guimenuitem></menuchoice>.</para>

</sect1>

<sect1 id="merging">
<title>Merging Cells</title>
<para>It is often convenient to have one cell that spreads across two or more 
columns or down more than one row. This can be done by merging two or more 
cells into one. Select the cells to be merged than choose <menuchoice><guimenu>
Data</guimenu><guimenuitem>Merge Cells</guimenuitem></menuchoice>.</para>
<para>To reverse this process, select the merged cell then choose <guimenuitem>
Dissociate Cells</guimenuitem> from the <guimenu>Data</guimenu> menu.</para>
</sect1>

<sect1 id="hiding">
<title>Hiding Rows and Columns</title>
<para>A finished spreadsheet can often be made to look more attractive by 
hiding the cells containing intermediate calculations so that only the 
important data input and result areas are shown.</para>
<para>In &kspread; you can hide selected rows or columns by 
using the <guimenuitem>Hide Rows</guimenuitem> and <guimenuitem>Hide 
Columns</guimenuitem> options from the <menuchoice><guimenu>Format</guimenu>
<guisubmenu>Row</guisubmenu></menuchoice>, <menuchoice><guimenu>Format
</guimenu><guisubmenu>Column</guisubmenu></menuchoice> or 
<mousebutton>right</mousebutton> mouse button menus. Hidden rows and columns 
are not displayed on the screen or included in a print out.</para>
<para>Hiding cells in this way also makes them slightly less prone to 
accidental change.</para>
<para>To un-hide a row or column select <menuchoice><guisubmenu>Row
</guisubmenu><guimenuitem>Show Rows...</guimenuitem></menuchoice> or 
<menuchoice><guisubmenu>Column</guisubmenu><guimenuitem>Show Columns...
</guimenuitem></menuchoice> from the <guimenu>Format</guimenu>
menu. In the dialog box which appears, you can select any number of
rows to show (use <keycombo action="simul">&Ctrl;</keycombo> + click to select
multiple rows or columns).</para>
</sect1>

<sect1 id="sheet-properties">
<title>Sheet properties</title>
<para>You can access the current sheet properties either by right clicking
on the sheet tab and choosing <guilabel>Sheet Properties</guilabel> or by
using the <menuchoice><guimenu>Format</guimenu>
<guisubmenu>Sheet</guisubmenu><guimenuitem>Sheet
Properties</guimenuitem></menuchoice> menu. Please note that you can only
access the <guilabel>Sheet Properties</guilabel> when the document or the sheet is not
protected.</para>
<para>You can set different properties that will be valid in the current
sheet. Clicking on <guibutton>OK</guibutton> will validate your changes
and <guibutton>Defaults</guibutton> will bring back the default settings.</para>
<para>
<mediaobject>
<imageobject>
<imagedata fileref="sheetproperties.png" format="PNG"/>
</imageobject>
<textobject>
<phrase>Sheet Properties dialog.</phrase>
</textobject>
</mediaobject>
</para>
<variablelist>
<varlistentry>
<term><guilabel>Layout direction:</guilabel></term>
<listitem><para>Let you choose the sheet orientation. Default is that the first
column of the sheet is on the left. If you choose <guilabel>Right to Left</guilabel>, then the first
column will be on the right and the others added from right to left.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Hide zero</guilabel></term>
<listitem><para>If this box is checked any cell containing the value zero will
appear blank.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Automatic recalculation</guilabel></term>
<listitem><para> This setting controls whether formulae are recalculated
automatically when the value of any cell they refer to changes.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show column as numbers</guilabel></term>
<listitem><para>If this box is checked the column headings will show as numbers
rather than as letters. Letters are default.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Use LC mode</guilabel></term>
<listitem><para>If this box is checked the cell reference shown at the left end
of the Formula Bar will be displayed in LC mode (i.e. L2C3) rather than in its
normal form B3. This does not seem to be of much use at the moment.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Convert first letter to uppercase</guilabel></term>
<listitem><para>Check this box and the first letter of any text you type in will
automatically be converted to uppercase.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show grid</guilabel></term>
<listitem><para>If checked the grid (the cell limits) will be shown. This is
default. If you uncheck it, the grid will be hidden.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show page borders</guilabel></term>
<listitem><para>If you check this option, the page borders will be drawn on your
current sheet. Per default the page borders are not displayed. It is useful to
see the page borders if you want to print your sheet.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show formula</guilabel></term>
<listitem><para>If this box is checked &kspread; will display the actual
formulae in cells rather than the results.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show formula indicator</guilabel></term>
<listitem><para>If this box is checked &kspread; will display a small blue
triangle at the bottom left corner of cells containing formulae. This is useful
if you want to protect cells with formulae.</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Show comment indicator</guilabel></term>
<listitem><para>If this box is checked cells containing comments will be marked
by a small red triangle at the top right corner.</para>
</listitem>
</varlistentry>
</variablelist>
</sect1>
</chapter>

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