path: root/doc/kword/footendnotes.docbook

<sect1 id="endnotes-and-footnotes">
<sect1info>
<authorgroup>
<author>
<firstname>Mike</firstname>
<surname>McBride</surname>
</author>
<!-- TRANS:ROLES_OF_TRANSLATORS -->
</authorgroup>
</sect1info>
<title>Footnotes and Endnotes</title>
<indexterm><primary>footnotes</primary><secondary>introduction</secondary></indexterm>
<indexterm><primary>endnotes</primary><secondary>introduction</secondary></indexterm>

<para>&kword; has a complete set of tools to create and manage footnotes and endnotes.  When you assign a footnote, &kword; automatically 
places the footnote at the bottom of the correct page.  When you assign an endnote, the notation is located in a numbered list at the end of your text.
  If the footnote or endnote reference point is moved to a new page, the footnote automatically 
follows and is renumbered as needed (if the user desires). </para>
<para>&kword; also has the ability to separately manage endnotes and footnotes in the same document.</para>  
<para>You have the option of having &kword; control the numbering of your footnotes.  Alternatively, you can manually specify each footnote.</para>
<para>There are multiple automatic numbering schemes and your footnotes can be separated from the text with a dividing line. </para>

<sect2 id="fn-add">
<title>Add a new footnote or endnote</title>
<indexterm><primary>footnotes</primary><secondary>creating</secondary></indexterm>
<indexterm><primary>endnotes</primary><secondary>creating</secondary></indexterm>

<para>To add a new footnote or endnote, place your cursor at the end of the text you want to reference.  Then select 
<menuchoice><guimenu>Insert</guimenu><guimenuitem>Footnote/Endnote...</guimenuitem></menuchoice>
from the menubar.  This will bring up a dialog box.</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="footend.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>


<para>If you want &kword; to automatically number your footnotes or endnotes for you, make sure that <guilabel>Automatic</guilabel> is selected.
If you want to manually enter all footnotes in, then select <guilabel>Manual</guilabel> and enter the footnote or endnote entry in
the text box to the right.</para>
<tip><para>If at all possible, try to allow &kword; to automatically number the footnotes and endnotes for you.  If &kword; controls the numbering, and you 
insert, delete or move footnotes, &kword; will automatically renumber or reorder the footnotes for you.</para></tip>

<para>Then select either <guilabel>Footnote</guilabel> or <guilabel>Endnote</guilabel>.  Footnotes will appear at the bottom of the
page where the notation occurs.  Endnotes will appear as an ordered list at the end of your document.</para>

<para>Click <guibutton>Configure</guibutton> to <link linkend="fn-config">change the look</link> of your footnotes or endnotes.</para>
<para>Click <guibutton>Cancel</guibutton> to return to your document without inserting a footnote or endnote.</para>

<para>Click <guibutton>OK</guibutton> to insert the footnote or endnote.  &kword; will create the footnote or endnote
entry, and place the cursor at the beginning of the entry for you to enter the desired reference information. 
Type your reference information in the space provided.  </para>

<para>When you have finished entering your footnote or endnote reference information, simply move your cursor over the footnote or endnote 
number.  Click with the &RMB;.  A popup menu will appear.  Select <guilabel>Go to Footnote</guilabel> and &kword; will move the cursor back to the text 
where the reference was made.</para>
</sect2>

<sect2 id="fn-edit">
<title>Change reference of footnote</title>
<indexterm><primary>footnotes</primary><secondary>editing</secondary></indexterm>
<indexterm><primary>endnotes</primary><secondary>editing</secondary></indexterm>

<para>There are two ways to change reference information for a footnote:</para>
<itemizedlist>
<listitem><para>Place the mouse pointer over the footnote you want to change, and click once with the &RMB;.  
A popup menu will appear.  Select <guimenuitem>Edit Footnote</guimenuitem>.  &kword; will immediately move your 
cursor to the appropriate footnote reference.</para></listitem>
<listitem><para>Simply move to the bottom of the page (if it is a footnote) or the end of the document 
(if it is an endnote).  Locate the footnote or endnote reference, and click once with the &LMB;.</para>
<tip><para>You can jump to the end of the document by typing <keycombo action="simul">&Ctrl;<keycap>End</keycap></keycombo>.</para></tip></listitem>
</itemizedlist>
</sect2>

<sect2 id="fn-delete">
<title>Delete a footnote or endnote</title>
<indexterm><primary>footnotes</primary><secondary>deleting</secondary></indexterm>
<indexterm><primary>endnotes</primary><secondary>deleting</secondary></indexterm>

<para>To delete a footnote, simply delete the footnote or endnote number.  &kword; will remove the reference information and resize the footnote frame.</para>
</sect2>

<sect2 id="fn-config">
<title>Change the look of footnotes</title>
<indexterm><primary>footnotes</primary><secondary>change appearance</secondary></indexterm>

<para>To configure the appearance of footnotes, select <menuchoice> <guimenu>Format</guimenu>
<guimenuitem>Footnote...</guimenuitem></menuchoice> from the menubar.  A dialog will appear.</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="footcfg1.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>

<para>There are 5 predefined numbering methods for footnotes.  Those methods are listed in the left 
side of the dialog box. Begin by selecting the numbering method you want by clicking once with the &LMB;.</para>
<para>In the text box labeled <guilabel>Prefix text:</guilabel>, you can enter any characters you want to
appear <emphasis>before</emphasis> the footnote number.</para>
<para>In the text box labeled <guilabel>Suffix text:</guilabel>, you can enter any characters you want to
appear <emphasis>after</emphasis> the footnote number.</para>
<para>You can adjust the starting position of the footnote counter using the spinbox labeled <guilabel>Start at:</guilabel>.</para>
<!--</sect3> -->

<sect3 id="fn-config-line">
<title>Change the appearance of separator line</title>
<para>To change the appearance of the separator line, click on the tab labeled <guilabel>Separator Line</guilabel>.</para>
<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="footcfg3.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>

<para>You can determine the alignment of the separator line by selecting <guilabel>Left</guilabel>,
<guilabel>Centered</guilabel> or <guilabel>Right</guilabel></para>
<para>Determine the length of the line using the spin box labeled <guilabel>Size on page:</guilabel>.</para>
<para>The spinbox labeled <guilabel>Width:</guilabel> is used to determine the thickness of the seperator line.</para>
<note><para>Do not confuse this option with the <guilabel>Size on page:</guilabel> option.  The <guilabel>Width:</guilabel> is used to set the thickness of the line, not its distance across the page.</para></note>
<para>Use the combo box labeled <guilabel>Style</guilabel> to determine what kind of line is drawn.</para>
<para>Click <guibutton>OK</guibutton> to change the look of all footnotes or click <guibutton>Cancel</guibutton> to keep 
the previous options.</para>
</sect3>
</sect2>
<sect2 id="fn-placement">
<title>Change the placement of the footnotes</title>
<para>You can determine how much space separates the main text frame and the footnotes.  Select 
<menuchoice>
<guimenu>Format</guimenu><guimenuitem>Page Layout...</guimenuitem></menuchoice>
from the menubar. This will bring up a dialog:</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="wpfmtpg1.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>

<para>Click on the tab labeled <guilabel>Header &amp; Footer</guilabel>. </para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="wpfmtpg3.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>

<para>At the bottom of the dialog is a text box is labeled
<guilabel>Spacing between footnote and body</guilabel>.  As the label
suggests, you can use this text box to specify the distance between
the bottom edge of the main frame, and the top edge of the footnotes.
When you have entered the desired spacing, click
<guibutton>OK</guibutton>, and the footnotes will change position on
the page.</para>

<para>If both footnotes and endnotes are on the current page, the
setting will apply to the space between the body and the
footnotes.</para>

</sect2>
<sect2 id="en-config">
<title>Change the look of endnote entries</title>
<indexterm><primary>endnotes</primary><secondary>change appearance</secondary></indexterm>

<para>To configure the appearance of endnotes, select <menuchoice> <guimenu>Format</guimenu>
<guimenuitem>Footnote...</guimenuitem></menuchoice> from the menubar.  A dialog will appear.</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="footcfg1.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>
<para>Click on the tab labeled <guilabel>Endnotes</guilabel>.</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="footcfg2.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>

<para>There are 5 predefined numbering methods for footnotes.  Those methods are listed in the left 
side of the dialog box. Begin by selecting the numbering method you want by clicking once with the &LMB;.</para>
<para>In the text box labeled <guilabel>Prefix text:</guilabel>, you can enter any characters you want to
appear <emphasis>before</emphasis> the endnote number.</para>
<para>In the text box labeled <guilabel>Suffix text:</guilabel>, you can enter any characters you want to
appear <emphasis>before</emphasis> the endnote number.</para>
<para>You can adjust the starting position of the endnote counter using the spinbox labeled <guilabel>Start at:</guilabel>.</para>

<para>If you want a line seperating the text of the document from your endnotes, instructions 
for this can be found in the section entitled <link linkend="fn-config-line">Change the appearance of separator line</link>.</para>

</sect2>


</sect1>